We still have to finalize the plans with the high school but I don't anticipate any problem.

I spoke with Elton Reece today he is the Selma City Manager of the Parks and Recreation department and he said that they would assist us with chairs and tables and that they couldn't reserve Block park but we could use it on a first come first serve basis. He seems to believe that we have picked an excellent weekend for it. What we could do is have people show up out there Friday night and start cooking on the grills so that the food is ready Saturday and we could kinda work it in shifts. I'm thinking the BBQ should start at 9 or 10 am and conclude around 3 pm.

I spoke with the lady that books the ST. James Hotel for events such as ours. I was pleasantly surprised at the prices she gave me. The one issue is that if we hold the event there that they have to cater it. Anyway she told me for a group our size it would cost approximatley 1000.00 for the entire night, because we would actually be using 2 of their entertainment lounges. They will pull the door open and make it into one big room. Then she said that the Bartender would have to be paid about 100.00 and as far as the alcohol went that we should set a limit on what we want to spend. Depending on the number of people that will attend I say somewhere between 500.00 and 1000.00 for that. I am waiting on prices for the menu and catering. but I figure about 10.00 a head (hopefully, that is high) I figure we can arrive around 6pm and go until you get tired. I told her 5 or 6 hours, so we'll play that by ear. That only leaves the DJ costs which I have no idea what that will run us.

But these are the figures I have off the top of my head:
Reservation of ST. James Lounges: 1000.00
Bartender Fee: 100.00
Alcohol Fee: 1000.00
DJ Fee: 1000.00 (hopefully that is really high estimate)
Catering Fee: 1400.00 (again hopefully high)
Total BBQ cost: 700.00
Admission to football game: 1000.00
T-Shirts 730.00
Grand TOTAL: 7930.00


Now don't freak out... even if it all cost that much if we have 80 people come then it is all paid for as advertised. I think we can get a break on the football tickets (they are so high because I figured everyone's kids) I also feel like I estimated really high for the BBQ.

If we run into issues these are some of our options:
We can make everyone pay their own way into the football game
We can reduce cost of BBQ by asking people to bring a dish
We can limit the cost of the bar to 500.00
We can ask for additional donations first (from classmates that are able)
We can raise the price by 25-50 dollars.

The good thing is this all seems doable and workable so I feel very good about it.

100% participation should be the goal but I think 50 classmates or more can still make this a very workable plan.